Grant Processes

Grant Processes

District Grants Office: Grant Development, Submission, Administration, and Compliance

PRE-Award: Development & Pre-approval-Submission

1.   Pre-Approval Process for Potential New or Renewal Funding Opportunities

Go to Etrieve Central: http://etcentral.yosemite.edu/

In Etrieve CENTRAL

• • Click on the Forms tab
  • Under Grants Office tab
    • Click on the GO Proposal Application Pre-Approval Tab

2.  Grant Proposal Development and Submission

• • Review the Request for Proposal (RFP) Submission and Eligibility  Requirements 
  • Complete Supplemental and Institutional Eligibility Forms
  • Provide technical assistance, feedback, proofread, and edit Proposal Draft
  • Support the routing of Application Paperwork that requires Multi-Campus and/or District review
  • Review the Final Draft Proposal and route a review packet for the Vice-Chancellor, Fiscal Services to review and sign
  • Project Director to submit the Grant Proposal to funding agency for consideration

POST-Award: Award-administration & Compliance

3.  Notification of Funding 

• • Coordinate the distribution of the Grant Agreement, Subrecipient Agreement, or Contract for review and signatures
  • Create and distribute the Executed Grant Contract Memo (EGCM)

4.  Administration and Compliance 

• • Grant Program/Contract Orientation (Project Start-Up Meeting)
  • Grant Performance Technical Assistance: Monthly/Quarterly/Annual Program Reporting Requirements and the Fiscal Budgetary Revision notification process
  • Promote funding accountability and compliance
  • Review contract compliance terms/regulations, reporting requirements, and the fiscal change order request process
  • Grant close-out: Final program and fiscal reports and related close-out activities